Want to import your Text Documents from Microsoft Word into Adobe InDesign? Then learn how in today’s easy step-by-step tutorial.
Today we’re going to learn two really easy ways to import text from Microsoft Word to Adobe InDesign.
Hi everyone, I’m Lisa from Pretty Fabulous, and I help online businesses create beautiful digital downloads like webinar workbooks and worksheets, using Adobe InDesign. So, if this sounds like you or something that you might be interested in, make sure to hit the subscribe button below. I post new videos every Monday and Thursday.
The first thing you’re going to want to do is create a new document. We are going to assume this is an 8.5 by 11. However, if you are printing this for Kindle, or I guess I should say CreateSpace, or anything else, then you should look at the dimensions for those before doing so.
Now, I’m just going to go ahead and assume this is an 8.5 by 11. I changed this to inches. I’ll leave it portrait. And as far as margins, I’m just going to leave them at half an inch. I’m not too worried about three-hole punching this. I’m going to assume this will be used as an ebook only.
‘ll say create, and inside here, I can see my margins, the purple and the pink. Those won’t show up on the final document. And I have my Word document over here. This is the Word document that I would like to import into InDesign.
If you are not sure, most likely what you probably did, and I’m embarrassed to admit I did this the first time, is I simply went over here, and I control+A, and I control+C. I highlighted everything and I copied and pasted it in. And there’s nothing wrong with that. If that’s easy for you, just do that. But if you have a really long document, and it has a lot of formatting in it, you probably want to keep it.
When you’re inside this document, inside in design, the final document, you’re going to go to File, and like me you probably got confused because you saw “Import XML,” which has nothing to do with import Word. I was looking for import Word, or export. There was nothing in here where I could figure it out.
The problem is, in design wants you to place it. Remember, we talked about images, if you took in design 101, and that to bring an imagine in, you have to place it. Now, you could copy and paste it like I had said in the early example, but that’s going to make for a really bulky file. InDesign works like Adobe Premier in that it doesn’t try to keep all the elements inside the document, it simply references to them later.
You’re going to go ahead and do “File place,” and you’re going to find that Word document. Over here you could say “Show import options.” We’re not going to talk a lot about formatting, so I’m going to leave that out, and I’m going to say “Open.” Don’t worry about this. This has fonts that obviously I should have, but I don’t have. But you’re going to have a loaded cursor once you say “Okay.” It’s the same thing as when you bring in an image, you have a loaded cursor.
Now, the first method that you could try to do is simply draw a box where you want that text to go. But again, you’re kind of guessing. You’re not really sure. And in fact, we guessed wrong, and all of this text did not fit into this page, and I can see this little plus sign over here. Let me get rid of the pink. That means I have text overflow, and the text has nowhere to flow into because I haven’t created a second page.
I’d have to create a second page. I’d have to go back up to my first page, and I’d have to click that little plus sign, and then go to my second page, and then over here on the second page, I’m going to have to create another text box. And again, I’m guessing, and I’m hoping it fits.
Now, it did fit, so that was fine, but let’s say I had a 100- or 500-page document. Doing this on every page is going to get a bit tedious. And again, I may not know if the pages are going to fill up. I can’t even guess how many pages to create. So, let’s control+Z out of here, and let’s try this again.
We’re going to go to “File place,” and we’re going to select that same Word document, but this time, with the loaded cursor, instead of just placing it, we are going to hold the Shift key, and we’re going to double-click, and it is going to guess for us … Or, it’s going to just not guess. It’s going to just do it for us. It’s going to take all that text, and it created a second page for me. So, if I had 500 pages, it would go on to create 500 pages for me.
Now, how do I know all this text is linked? Over here, if I click on the text box on page 1, I can see that there is a little right arrow, it looks like a play button, but that’s telling me that this text is linked to the text over here, and it goes on over here, because I see the little play button at the top left.
I hope that was helpful. I know sometimes it can just be frustrating when you’re looking for the “File, import Word” and you just don’t see it. But let me know if you have any questions, or if there is another way that you import text into in design.
All right, I will see you guys next week. Bye!